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New Job Posting: Grants Administrative Assistant

Sunday, November 24, 2019

Categories: General

Job Summary - Essential Functions:

The Grants Administrative Assistant provides direct support to the Planning and Development Department and is responsible for     assisting in the applying for all local, state and federal grants, and assists in developing the four-year Transportation Improvement Program, Annual Program, other long-range capital equipment plans, and other duties as directed by the Director of Planning and Development.  Responsibilities require flexibility in working outside of normal business hours.  The essential functions include the following:



  • Administrative Support - Project Planning (10%)


  • Assist with compiling and preparing the Transportation Improvement Program (TIP).
  • Assist the Director of Planning and Development and employees in administering grant funded projects. 
  • Assist in developing public transportation data required for the Regional Long-Range Plan and Unified Planning Work Program.



  • Grant Application (15%)


  • Assist in compiling information for completion and submission of timely applications for local, state, and federal grants.

  • Assist consultants in the development of reports, data collection, etc. relative to grants.

  • Provide required data, materials, and reports, both oral and written.

  • Assist in completion of all federal, state, and local grant required reports for timely submission.


    Award Management (30%)

  • Monitor and report on grant progress and compliance with the grant budget, schedule, and terms and conditions. 

  • Provide timely, reliable, and effective reports and communications, written and oral.

  • Assist in assigning capital funding to approved capital projects.

  • Assist in completion of quarterly milestone reports as required.

  • Provide reports and records to granting agencies as requested.

  • Assist in obtaining federal and state concurrence approval for disposition of grant-funded assets.


    Transactional/Operational (30%)

  • Process invoices for capital projects.

  • Work closely with the Finance Department to ensure approved budget revisions, grant amendments, and requests for grant reimbursements are implemented accurately.

  • Update Transit Asset Management Plan as needed.

  • Maintain transit fleet information including Contingency Plan


    Compliance (15%)

  • Assist with the preparation and participate in the Federal Transit Administration Triennial Review and with any other grant agency audits.

  • Maintain full understanding of grant regulatory compliance requirements.



    Reports to:        Grants Administrator                                                   Starting Wage:  $18.60 – $24.17 per hour




  • Associate’s degree or Bachelor’s degree in an appropriate field of study or an equivalent combination of education and experience.

  • Expert computer skills, including Microsoft Office Suite and other computer applications used at CATA.

  • Experience with Federal Transit Administration Grant Writing software (TrAMS, formerly TEAM) and MDOT software (PTMS) preferred.

  • Minimum three (3) years’ experience in grants administration, with public transit grants administration preferred.

  • Able to communicate effectively, handle details, meet deadlines, and work independently and under general direction.

  • Able to perform essential functions and duties and to perform other tasks as assigned.

  • Cooperative, willing to work with and learn from others, and able to respond productively to change.

  • Punctual and reliable attendance as necessary to meet ongoing service requirements for public transportation.


Completed Application, Cover Letter and Resume are REQUIRED


Please submit the required documents via email to hr@cata.org.




This job posting is stated in general terms and does not modify the job description or describe all duties which may be assigned or required.



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