New Job Posting: Floating Administrative Assistant
Job Summary - Essential Functions:
This position reports to the Deputy CEO and is located in the Executive Office. The role of the Administrative Assistant will be supervised on a day-to-day basis by the Executive Secretary. The primary purpose of this position is to serve as an Administrative Assistant providing Authority-wide support to different departments as the need arises, and as such, perform a comprehensive range of procedural, administrative and secretarial functions. The Floating Administrative Assistant must be multi-talented and able to assist with a variety of administrative tasks.
The essential responsibilities include the following:
Provide direct administrative support to the Deputy CEO
Support the Maintenance Department with administrative duties, including inventory, work order data entry, processing purchase orders and check requests, and other administrative support as needed
Assist the Facilities Department by providing general administrative support and assistance with office-related projects
Provide secretarial and administrative support by assisting the team, managing a wide variety of daily functions including, but not limited to, the editing and proofreading of various documents, preparing and binding presentations, filing, photocopying, data entry, and expense report filing
Maintain and update appropriate calendars and schedules related to meetings and appointments
Maintain conference rooms, setup for both meetings and catering
Provide back-up support for the Executive Secretary related to Board of Director duties
Perform special projects and assume certain responsibilities as assigned
Provide general administrative support and office duties to various departments, as needed
Work proactively with both union and management staff.
Provide timely, reliable, and effective reports and communications, both written and oral.
Participate as an effective member of the CATA administrative team and perform all duties described.
Know and perform all job duties within essential functions and as directed by CATA management, policies, procedures and contractual agreements.
Reports to: Deputy CEO Starting Salary: $18.60 – $24.17 per hour
Bachelor's Degree preferred
Must have at least five years relevant experience in administrative support
Must have exceptional organizational skills
Advanced computer skills, including Microsoft Office Suite and other current computer applications used at CATA
Proficient typing, transcription, proof reading, and data entry skills are required
Ability to prioritize, multi-task and handle multiple responsibilities in a fast-paced environment
Able to communicate effectively using strong communication skills, attention to details, meet deadlines, and work both independently and under general direction
Flexibility and willingness to take on additional responsibilities as assigned
Cooperative, willing to work with and learn from others, and able to respond productively to change
Punctual and reliable attendance as necessary to meet on-going service requirements for public transportation
Completed Application, Cover Letter and Resume
qualifications must be clearly outlined
in your resume & cover
letter to be considered for an interview.
Please submit the
required documents via the CATA Careers
area under the “About” tab at
cata.org; to the CATA HR Department via e-mail to firstname.lastname@example.org
or fax (517) 367-7275; or mail to CATA, Attn: Human Resources, 4615 Tranter Street,
Lansing, MI 48910.
This job posting is stated in general terms and does
not modify the job description
or describe all duties which may be assigned or
View Job and Apply